About This Offer

The Right Way to Manage Maintenance Renewals

Every technology reseller, VAR, and managed services provider has the same problem: maintenance contract renewals are critical revenue — and they're managed with spreadsheets. Renewal dates get missed. Invoices go out late. Cashflow is unpredictable. Upsell opportunities disappear because nobody can see what's expiring or which contracts are most profitable.

RenewIT360 was built specifically to solve this. It's a cloud-based maintenance contract management platform that puts every renewal date, contract term, vendor relationship, and invoice in one place — then automates the entire invoicing process so renewals happen on time, every time, without manual chasing. The platform integrates directly with QuickBooks in under two minutes, syncing contract data and generating invoices automatically so your finance team works from one source of truth.

For TWAIN Innovation Cloud participants — resellers, ISVs, hardware partners, and service providers managing maintenance contracts on TWAIN scanners, capture software, and document management platforms — RenewIT360 provides the revenue retention and cashflow management layer that turns your maintenance book of business into a predictable, growing revenue stream.

The Spreadsheet Problem
Managing Renewals Manually Is Costing You Money
Every day a renewal slips through the cracks is revenue you'll never recover. Here's what manual renewal management costs technology providers:
📅
Missed Renewal Dates
Contracts lapse unnoticed. Customers call a competitor. Revenue disappears permanently.
💸
Unpredictable Cashflow
You don't know what's coming in next month. Planning is guesswork. Payroll is stressful.
🗓
Co-Term Complexity
Multiple renewals on different dates for the same customer. Impossible to track in a spreadsheet.
📉
Hidden Upsell Opportunities
You can't see which customers are ripe for upgrades or expanded contracts. Revenue stays on the table.
Platform Features
Core
Renewal Dashboard
A single, powerful dashboard showing every contract, renewal date, and status across your entire portfolio. Advanced filtering by date, vendor, product, customer, and profitability so you always know what's coming next.
Real-Time View Date Filtering Status Tracking
Automation
Invoice Automation
Eliminate manual data entry into multiple systems. RenewIT360 fully automates the invoicing process — contracts trigger invoices automatically at the right time, in the right format, routed to the right customer.
Zero Manual Entry Auto-Triggered On-Time Every Time
Finance
Cashflow Forecasting
Know exactly what maintenance revenue is coming in and when. Plan staffing, inventory, and investments with confidence. RenewIT360 turns your renewal calendar into a financial forecast that your CFO will actually trust.
Revenue Forecast Period Planning Vendor Breakdown
Revenue Growth
Profitability & Upsell
Instantly access profitability across all products and vendors. Identify which contracts generate the most margin, which customers are candidates for upsell or expansion, and where to focus your renewal sales effort.
Margin Analysis Upsell Signals NRR Tracking
Segmentation
Data Segmentation & Reporting
View performance data segmented by product line, vendor, customer tier, contract type, or renewal period. Make strategic decisions based on real data — not gut feel and outdated spreadsheet extracts.
Vendor Segments Product Analysis Custom Reports
Data
Easy Data Import
Import your existing contract data from spreadsheets or other systems. RenewIT360's team assists with the migration so you don't start from scratch. Your historical contract data comes with you — cleaned and organised.
Spreadsheet Import Guided Migration Data Validation
🔗
QuickBooks Integration — Connected in Under 2 Minutes
RenewIT360 connects directly to your QuickBooks account with a two-minute setup — no IT project, no complex middleware, no professional services engagement. Once connected, contract data and invoices sync automatically between RenewIT360 and QuickBooks, eliminating double entry and ensuring your books always reflect your actual maintenance revenue position.
2-Minute Setup Automatic Invoice Sync Single Source of Truth No Double Entry Real-Time Reconciliation
How It Works — 4 Steps to Control
01
Sync Your Data
Import existing contract data. The RenewIT360 team helps — you're not on your own.
02
Connect QuickBooks
Link your QuickBooks account in 2 minutes. Invoices sync automatically from day one.
03
Create Contracts
Set up contracts with flexible term, co-term, and pricing options that reflect how you actually work.
04
Make More Money
Automated invoicing, cashflow visibility, and upsell signals mean higher revenue retention.
"Trying to manage maintenance renewals with a spreadsheet is insane, but everyone was stuck doing it the same old way… but it wasn't the right way."
Peter Klentos — Director of Technical Services, Kofax
Used by partners managing renewals for
FileBound Fujitsu EMC Microsoft ABBYY Kofax / Tungsten + more
What's Included in the TIC Trial
  • ✓ Full RenewIT360 platform trial — complete access to all features: renewal dashboard, automated invoicing, cashflow forecasting, profitability reporting, data segmentation, and contract management, with no artificial feature restrictions during the trial period.
  • ✓ Assisted data import — the RenewIT360 team will help you import your existing contract data from spreadsheets or your current system, so you're working with real data from day one — not sample data.
  • ✓ QuickBooks integration setup — guided connection of your QuickBooks account, including invoice sync configuration and reconciliation setup, so financial data flows automatically without double entry.
  • ✓ Contract configuration session — a RenewIT360 specialist will help configure your contract types, renewal terms, co-term logic, and pricing structures to match how your business actually operates.
  • ✓ Dashboard and reporting setup — configuration of cashflow forecasting views, profitability segments, and renewal calendar filters tailored to your vendor mix and customer portfolio.
  • ✓ TWAIN ecosystem consultation — specific guidance on how RenewIT360 handles maintenance contracts for TWAIN scanner hardware, capture software, and document management platform renewals — the exact contract types TIC participants manage.
  • ✓ Reseller program access — TIC participants that are technology resellers, VARs, or MSPs can review the RenewIT360 reseller program during the trial — including co-branding, white-label, and revenue share options for building renewal management into your service offering.
  • ✓ Direct access to the RenewIT360 team — no help desk ticket queue. TIC trial participants work directly with the RenewIT360 team throughout the trial period for configuration help, questions, and feedback.
Start Your TIC Renewal Management Trial →
TIC Participant Trial Request
Start Your RenewIT360 Trial
The RenewIT360 team will contact you within 1 business day to set up your trial and assist with data import.
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